Get You Home (Overseas)
The aim of Get You Home (Overseas) (GYH(O)) is to reduce the separation of eligible personnel from close family, friends and UK lifestyle that results from a permanent overseas assignment. This is achieved by assisting towards the costs of return journeys to the UK or, in the case of non-British passport holders, to the country of domicile. If you take an advance, please note the timeline of when the advance will be recovered via JPA.
Annual Entitlement. Eligible Service personnel and each eligible member of their immediate family are entitled to one return journey for each 12 months overseas assignment period. Periods of less than 12 months will not qualify for GYH(O). Personnel assigned to ROW locations do not have a pro rata entitlement if serving less than 12 months.
Leave. A leave application is to be submitted to cover the full period of the Service person’s (SP) GYH(O) journey.
Travel Arrangements. Personnel are responsible for their own travel arrangements. Service flights are not normally to be used for GYH(O) travel. Service arranged tickets are not to be issued for GYH(O) journeys.
COVID-19 Testing. For further detail on what testing costs can be reclaimed when undertaking GYH(O), please check on the COVID-19 Travel Advice under Test Costs.
MOD Flight Allowance. Eligible personnel (SP and entitled family) will be reimbursed the actual costs for the civil air fares for a standard economy direct return flight to the UK, up to the published MOD Flight Allowance. This may include reasonable expenditure for incidentals such as luggage, meals & seating charges. Current GHY(O) rates are as follows;
|Assignment Country||GYH(O) Flight Allowance 1 Apr 21 £||GYH(O) Flight Allowance 1 Oct 21 £|
|United States of America (East)||1,525||1,525|
|United States of America (West)||1,515||1,515|
|United States of America (Hawaii)||1,745||1,745|
Reimbursement Limits – Terminal Travel. Reimbursement for terminal travel may be made as follows:
a. Where the terminal travel is made by rail, civil air, bus, coach or taxi, or a combination of any of these forms of transport, the refund of actual terminal travel costs in both the country of embarkation and in the UK will be made within the following reimbursement limits. Reimbursement will be limited to the value of the notional return road journeys between the duty station and the local international airport of embarkation, and between the UK arrival airport and the qualifying address, at the Motor Mileage Allowance (MMA) multiplied by the number of eligible immediate family members travelling. For example, where the SP and 3 eligible immediate family members travel, the terminal travel entitlement will be capped at 4 times the MMA for the notional road return terminal travel at each end of the GYH(O) journey.
b. Where the terminal travel is made by private vehicle, including a privately hired vehicle, reimbursement will be 1 x MMA (regardless of number of family members travelling) for the actual return journey(s) between the duty station and the local international airport of embarkation, and/or between the UK arrival airport and the qualifying address.
GYH(O) Travel by the Immediate Family Without the SP. There may be occasions when the SP is unable or chooses not to accompany eligible immediate family members to the UK for family or Service reasons. In such circumstances, GYH(O) entitlement may be split over 2 journeys provided the travel is to the same qualifying leave address. However, where this incurs additional terminal travel costs, above those that would have been incurred had the family members travelled together, only one refund of terminal travel costs will be paid.
Non-British Passport Holders. For further guidance on entitlement for non-British Passport holders, whether that be the SP or their spouse/civil partner, refer to Chapter 9 Section 12 para 09.1218 of JSP 752.
Reverse Travel. Service personnel based overseas may not transfer their GYH(O) entitlement to allow visits to the overseas duty station as this is inconsistent with the aim of this allowance.
Carry Forward of GYH(O) Entitlement. In normal circumstances there will be no scope for the carry forward of GYH(O) from one assignment year to the next. Where it is considered that there are exceptional circumstances (e.g. consecutive operational deployments) a case should be submitted by the affected SP to their relevant Unit HR for onward staffing to the CO.
How To Claim
Method of Application/Claim. Applications for GYH(O) journeys should be made by the SP using the JPA on-line self-service system (Self Service Journey Claim). Claims for refunds of GYH(O) entitlement travel costs may be paid retrospectively following the submission of a claim using the JPA Claim system as detailed in the JPA Employee Self-Service Desk Manual. Personnel who have claimed prior to travelling are also to provide confirmation to the respective Unit HR that the journey has been undertaken after the event.
No JPA Access. For those personnel with no access to the JPA on-line system, JPA Form F016 is to be completed and passed to relevant Unit HR. Service personnel are required to retain evidence of their travel expenditure for their own and their immediate family’s GYH(O) journey to substantiate their claims. Such evidence, which may be travel tickets or similar documentation, is to be retained for a minimum of 24 months from the date of submission of the claim and produced for audit as required. Where an advance has been issued, a claim will clear the advance, up to the value of the claim.
Advances. Service personnel eligible to claim GYH(O) may claim an advance of up to 100% of the anticipated GYH(O) entitlement, including terminal travel, for themselves and their accompanying eligible immediate family members up to 90 days prior to travel. The advance must be cleared by claiming for the GYH(O) journey travel costs on JPA within 31 days of the anticipated return from the period of leave for which the GYH(O) advance was paid. If not cleared by the SP within those 31 days, the advance will be recovered from the SP’s salary. The process governing advances for GYH(O) is illustrated at Annex A. If you take an advance, please note the timeline of when the advance will be recovered via JPA.
Claims Prior To Travel for Individual Flight Ticket Values over £1,000. Where the individual value of the Service person’s flight ticket, or the individual value of each flight ticket(s) where more than one immediate family member is travelling, is above £1,000 the SP may submit a claim on JPA prior to travel. For those personnel with no access to the JPA on-line system, JPA Form F016 is to be completed and passed to unit HR who are to check the claim before the claim being transferred to a JPA Form F016a and submitted to JPAC for input. Service personnel are required to submit evidence of their travel having been undertaken for their own and their immediate family’s GYH(O) journeys to unit HR following completion of the GYH(O) journeys. Such evidence, which may be boarding passes or other evidence which substantiates the journey having been undertaken, is also to be retained for a minimum of 24 months from the date of completion of the GYH(O) journey and produced for audit as required. Where the total value of the claim is £2,000 or more the claim will be subject to an enhanced audit process. The process governing these claims is illustrated at Annex A.
This guidance does not supersede policy contained within JSP 752 or related Defence policy. See JSP 752 Chapter 9 Section 12 for details.